We have introduced a brand-new navigation experience in the Admin portal. This update replaces the old card-based dashboard with a simplified sidebar layout, helping administrators access school-wide and programme-level settings more efficiently.

This article will cover:

New Admin portal switcher

We have introduced a new way to navigate to the Admin portal.

At the top, you will see the school name (e.g., Product Knowledge Hub), which takes you to all school-wide settings.
Below this, you will find separate options for all the programmes configured for your school(e.g., Primary years programme), each leading to its own programme-level settings.

This update gives you a clearer structure and makes it easier to switch between school-wide and programme-level settings without navigating through a single long view.

Updated Admin portal sidebar

Selecting the school from the dropdown opens the sidebar for school-wide settings. Here, you will see four sections:

School basics

The School basics section includes all key settings for your school, including:

School information – manage school name, logo, and address.
Time zone and operational days – set your school’s time zone and working days.
Grade levels – configure grade names for each curriculum.
Academic years – set up academic year dates.
Grading periods – define grading timelines within an academic year for each curriculum.
Behaviour management setup – configure settings related to logging and tracking of behaviour incidents.
Attendance settings – set attendance categories and calculation methods.

Note: Announcements and Messaging that were earlier part of school-wide configurations are now available on the homepage of each programme.

Members

The Members section helps you manage roster information for the school. It includes:

Year group manager – manage the mapping of grades with year groups for each programme.
Classes – manage class lists for each programme.
Staff members – manage staff details and their roles for each programme.
Students – manage student records for each programme.
Family members – manage linked family accounts for each programme.
External staff – manage visitor and CAS supervisor access.

Programme level settings

In the Admin portal sidebar, each curriculum (For e.g.,- PYP, MYP, DP) now has its own section. Within each programme section, you will see the following:

Subjects and Standards – manage subjects offered for each curriculum and related standards.
Datasets and templates – manage datasets such as Concepts, Skills etc., assessment tool templates such as rubrics, checklist, etc. and other templates like a workbook.
Grading setup – define score and grade calculation settings, manage custom evaluation criteria, and set up progress indicators for MYP, DP and CP projects.
Timetable – set up and manage the timetable for your school.
Reporting setup – create progress report templates and manage report set creation, locking and sharing.
IB eCoursework and IBIS registration (only for IBDP) – access and manage IB-specific workflows for DP.
School policies and resources – create and share curriculum-specific policies and resources with the school community.
Notifications manager – manage in-app, email, and push notification preferences for staff, students and family members.
Module settings – manage settings for specific modules, such as Portfolio and weekly email summaries
Bin – view and restore deleted unit plans, tasks, report sets or weekly planners

Note: Some modules that were earlier available for each curriculum under programme-level configurations are now only accessible from the homepage of each programme. These include Planning insights, Gradebook, and Authorization and evaluation.

Transcripts

The transcript module, which was earlier available as a separate card under school-wide configurations, is now part of the Admin portal sidebar as a dedicated section.

Other settings

The Other settings section brings together key administrative tools that help manage roles and permissions, integrations, and module configurations. These include:

Roles and permissions – manage access levels for different staff roles.
Toggle modules – enable or disable module visibility in each programme for staff, students and family members.
Integration – manage integrations with external learning tools.
User name settings – customize how staff, student and family member names are displayed across the platform and in printed documents.
Student flag settings – manage the student flag types to be tracked for each curriculum.
User activity logs – track user activity logs across the platform.
Academy analytics – access insights and data related to school-wide activity and usage.

New programme level portals

From the Admin portal switcher, you can also navigate directly into each programme settings. Selecting a programme opens its own section with a sidebar dedicated to programme-specific settings.

The programme-specific sidebar is organized into four main areas:

Programme setup

This section includes all foundational configurations specific to each programme. Here, administrators can set up and manage timetables, define grade levels for the programme, and configure grading periods.

Roster

Consolidates all programme-specific rosters in one place for easy access. Includes programme-specific rosters for

Classes
Staff members
Students
Family members.

Academic setup

Groups all teaching and reporting configurations to keep academic management consistent within each programme.

Other settings

Module on/off- This gives administrators control to enable or disable modules at the curriculum level.

Quick search option

At the top of the Admin section and each programme-level section, you will now see a search bar. This allows you to quickly locate settings, modules, or specific programme areas without having to manually navigate through the sidebar.