We're excited to introduce a more efficient way for administrators to send attendance reminders to teachers! With the new Bulk reminders option, you can remind all teachers to mark attendance for their classes in just a few clicks. Let’s dive into the details!
Sending bulk reminders
To access the bulk reminder option, go to the ‘Attendance dashboard’ for a curriculum from the admin portal or from the respective curriculum’s home page.
Within the ‘Classes’ tab, you’ll see an overview of attendance statuses across different periods on a given day. Locate the ‘Send bulk reminders’ button at the top right corner of the screen to send reminders in bulk.
💡Please note that the ‘Send reminder’ option above the table, which appears when you select one or more classes, continues to function as before.
Previously, sending reminders required navigating through individual periods tabs and selecting specific classes. Now, with the ‘Bulk reminders’ button, you can send reminders for multiple periods at once without extra effort.
Here’s how it works:
When you click on the ‘Send bulk reminders’ button as shown in the previous screen, a modal will appear, allowing you to define the conditions for sending reminders:
The first step is to select which attendance statuses should trigger a reminder. You can choose between ‘Unmarked attendance’ and ‘Partially marked attendance’ or select both. This ensures that only necessary reminders are sent to teachers.
Once the attendance statuses are selected, the next step is to select the periods for which reminders should be sent. By default, all available periods are preselected, but you have the flexibility to deselect any periods you do not wish to include.
2. After you’ve made your selections, click ‘Send reminders’ to notify teachers. Note that even if you have selected all periods, the system will send reminders to teachers only for periods where attendance is not fully marked.
💡 If all selected periods have complete attendance records, no reminders will be sent.
Once the reminders are sent, teachers receive a notification requesting them to mark attendance for the respective classes and periods.
💡Please note that this update is only applicable for period-wise attendance. For day-wise attendance, you can continue to bulk select Homeroom teachers and send reminders using the ‘Send reminder’ option in one go, just like before.
That's all for now. We will continue to innovate and improve to make your Toddle experience better each day!