We are thrilled to introduce ‘GPA & Credits’ setup, making it easier for you to evaluate your students’ performance using these metrics. As an admin, you can now configure GPA calculations, define subject credits, and ensure a seamless integration with Progress reports.

This article covers:

Let’s dive into the details!

From the Admin portal, go to ‘Programme level configurations’ in your proffered curriculum and navigate to the ‘Academic setup’.

Inside the ‘Academic setup’, you will find a new ‘GPA & credits’ tab in the left panel. This setting will allow you to configure GPA calculations and subject credits for your programme.

Inside the ‘GPA & Credits’ section, you will first land on the ‘GPA’ page, where you can configure how GPA will be calculated.

To begin, enable the ‘Calculate GPA’ option if you would like to calculate GPA for students enrolled in the selected curriculum.

Once enabled, you will see the following settings to define how GPA is calculated:

The ‘GPA calculation method’ determines how a student's overall GPA is derived based on their grade points in each subject. By default, the ‘Simple (without credits)’ method is selected. To modify this, click on the ‘pencil icon’ highlighted in the screenshot below.

As you click the pencil icon, a modal will open up where you can select one of the two methods:

The ‘Simple (without credits)’ method calculates GPA by averaging all subject grade points, treating each subject equally. Grade points for each subject are derived based on the defined GPA scale. This method does not factor in subject credits, so every subject carries the same weight in the final GPA, regardless of its complexity or instructional hours. This method is useful when all subjects are considered equally important in assessing a student's overall performance.

The ‘Weighted (with credits)’ method calculates GPA by incorporating subject credits, ensuring that subjects with higher credit values have a greater impact on the final GPA. Instead of treating all subjects equally, the grade points are adjusted based on the assigned credits, giving more weight to subjects that require more effort or instructional time. The system derives grade points for each subject based on the defined GPA scale and takes credits from the values you assign in the ‘Credits’ section. This approach provides a more precise representation of student performance, especially when different subjects carry varying levels of academic weight.

By selecting the appropriate method, you can decide whether all subjects should contribute equally to GPA or if certain subjects should have a greater weightage based on their credit value.

Once you select your method of GPA calculation, click on the ‘Save’ button to proceed.

The ‘Grade point calculation method for subjects’ determines how subject scores/grades are converted into grade points, which contribute to the overall GPA. To modify this, click on the 'pencil icon' highlighted in the screenshot below.

A modal will appear where you can choose from one of the two conversion methods:

The ‘Percent score to grade point’ method converts percentage scores into grade points using a predefined scale. You can convert percentages into grade points in two ways:

The ‘IB grade to grade point’ method directly converts IB grades (on a scale of 1 to 7) into grade points using a predefined mapping. You can configure the conversion scale, ensuring that each IB grade corresponds to a specific grade point value.

By selecting the appropriate method, you can align grade point calculations with your school’s academic policies. Once you have selected your preferred method of calculation, hit the ‘Save’ button to proceed.

The ‘GPA scale definition’ converts scores or grades into grade points. To set up the GPA scale, click on ‘Define scale’ under this section.

As you click on ‘Define scale,’ the available options will adjust based on the selected ‘Grade point calculation method for subjects.’ Here’s how the configuration works for each method:

If you have chosen to convert percentage scores to grade points, you will need to create a conversion scale that maps percentage ranges to grade points. To setup a scale, follow the steps below:

This method allows you to establish a custom grading scale that aligns with your school’s academic policies.

With the automatic conversion method, the system calculates grade points by multiplying the percentage score by the maximum GPA value. To use this method, simply enter the highest possible GPA value (e.g., 4.0) in the GPA scale field, and the system will automatically convert scores without needing a manually defined scale.

This method is useful for straightforward conversions where a percentage directly corresponds to a grade point.

If the ‘IB grade to grade point’ method is selected, the scale definition will allow mapping IB grades (1–7) to grade points. To setup a scale, follow the steps below:

This ensures that IB grades are converted correctly based on your school-specific GPA requirements.

You can edit an existing GPA scale anytime by clicking the ‘Edit’ button next to the defined scale.

💡Please note that if you change the ‘Grade point calculation method for subjects’ after defining your scale, you will need to add values for the new scale if it was not previously defined.

Under the ‘Additional settings’ section, you will find two customization options for GPA calculation:

Let’s explore each one of these settings in detail.

Inside the ‘Include/exclude subjects from GPA’ setting, all subjects are included by default in the GPA calculation. You can modify this by selecting which subjects should or should not contribute to the GPA for each grade by clicking on the ‘Edit’ button in the top right corner.

Simply deselect the subjects you don’t wish to include in the GPA calculation.

Once you have made the necessary changes, click ‘Save’ to apply the updates and exit the setting.

The ‘Define added value for subjects’ setting allows you to assign additional weight to certain subjects based on their difficulty level. Some subjects may require extra effort or be considered more academically challenging, and this setting ensures that their contribution to the GPA is adjusted accordingly. To modify this, click on the ‘Edit’ button and assign a weight or added value to specific subjects to increase their impact on the overall GPA. Once done, click ‘Save’ to confirm the changes.

💡Please note that this screenshot is from the IBDP curriculum, which is why you see the ‘Added value (SL)’ and ‘Added value (HL)’ columns. In other curricula, these columns will be replaced by all the classes/grades in that programme. If a column appears greyed out, it means the subject is not mapped to that specific level, class, or grade.

Switch over to the ‘Credits’ section from the left pane. Credits represent the value assigned to each subject, determining the impact of grade points(GPs) on the overall GPA. Remember that higher credit values indicate that a subject carries more significance in GPA calculations.

Here, you will find two settings:

💡Please note that you can enable ‘Credits’ regardless of the selected GPA calculation method. However, credits will only affect the GPA if you choose the ‘Weighted (with credits)’ calculation method.

Click on the arrow against the ‘Define subejct credits’ section to go inside it.

Inside the ‘Define subject credits’ section, you can assign grading period-wise credits for each subject across grades. This allows schools to distribute subject credits across different terms, ensuring that GPA calculations reflect the weight of each subject per grading period.

Here, you can configure credits for each grade separately by switching between grades from the side pane on the left. By default, each subject is assigned a credit value of 1 for each grading period. To modify credit values, click on the ‘Edit’ button at the top. Columns that are greyed out and cannot be edited represent cumulative grading periods, where credit values are automatically calculated based on the grading periods mapped to them.

Once you have modified the credit values, click on ‘Save’ to finalize them.

Incase you toggle off the option to display credits while using the ‘Weighted (with credits)’ GPA calculation method, a confirmation pop-up will appear, informing you that this action will switch the GPA calculation method to ‘Simple (without credits).’ This means subject weightage will no longer be factored into GPA calculations. You can either select ‘Cancel’ to keep credits enabled or ‘Disable’ to proceed with turning them off.

Once you have completed the ‘GPA & Credits’ setup in the ‘Academic setup’, navigate to the ‘Progress reports’ module to see how GPA and Credits are reflected in progress reports.

Navigate to the ‘Progress reports’ module from the ‘Programme level configurations’ for your preferred curriculum. Within the module, GPA and credits are reflected in two areas: the report template and the report set. Let’s explore each of these in detail.

In the Progress report template, you’ll find new fields related to ‘GPA and credits’ under the ‘Evaluation settings’ section. These include:

💡Please note that 'Grade point' and 'GPA' will appear in the report only if the 'Calculate GPA' option is enabled in the Academic setup. 'Credits' will be available as a criterion when the 'Calculate credits' option is enabled. 'Quality points' will be displayed only if both GPA and Credits are enabled.

When you enable any of these GPA and Credits criteria, the ‘star icon’ is automatically enabled, indicating that these criteria are also available on the ‘Progress summary’ page in the report. Keep in mind that, by default, all these criteria will be enabled in the progress report template if the relevant settings are configured in the ‘Academic setup’.

You can display aggregates for 'Credits' and 'Quality points,' just like 'Overall score' and 'Overall grade,' from the 'Score and aggregation' section. Click the arrow to enter the section, as highlighted in the screenshot below.

Inside the ‘Aggregate settings’ page, you can enable aggregates by checking the boxes next to the relevant criteria. You also have the option to re-label the titles of these aggregates if needed.

💡Please note that any option not enabled in the ‘Evaluation settings’ will not be available for selection in the ‘Enable aggregates’ section.

Once you have configured the report template, click on the 'Save and exit' button at the top to save your changes.

Once you have configured your progress report template, proceed to the progress report set. Create a new report set or open an existing one that uses a template with ‘GPA and Credits’ fields enabled under the 'Evaluation settings' section.

Inside the progress report set, you will find the 'Grade point,' 'Credits,' and 'Quality points' fields at the top of the ‘Progress summary’ page. These fields are non-editable, as their data is automatically pulled from the ‘Gradebook’.

At the bottom of the ‘Progress summary’ page, you will see the ‘GPA’ along with other aggregates configured in the report template.

If any score/grade is excluded from the aggregate values displayed at the bottom, an asterisk will appear beside it to indicate this.

That's all for now. We will continue to innovate and improve to make your Toddle experience better each day!