We’re excited to introduce ‘Student flags’, a seamless way for educators to view important student-specific alerts such as allergies, medical conditions, behavioural notes, or custody arrangements. This ensures staff members have the right context when making instructional or operational decisions for individual students. These flags appear across key areas of the platform, ensuring timely visibility for all staff members. Read this article to learn more!
This article will cover:
Configuring flag types
Creating flags for individual students
Configuring flag types
As a school administrator, you can configure flag types for your school by navigating to:
Admin Portal → School-wide configurations → Settings → Student flag settings
To add a new flag type, click the ‘Create flag type’ button.
It will prompt you to add the following details:
Flag icon and title – The icon is what appears next to a student’s name across the platform.
Associated schools – Choose the programs where this flag type should be available (e.g., only for PYP curriculum or specific school groups).
Once saved, you can take the following actions on the flag types:
Track usage by viewing the number of active and archived/expired flags for each type.
Edit icon, title, and associated schools
Archive flag types to stop further use while retaining visibility of existing flags
Delete flag types (only possible if no flags associated with that type have been created)
💡Please note that the archived flag types cannot be used for new flags but will remain visible wherever previously used. Deletion is only possible if no flags exist for that type.
Creating flags for individual students
Once flag types have been configured by you as an admin, staff members can create flags for individual students from the Student profile → Student flags tab.
Within this tab, staff will see two sections:
Active flags – Currently visible and associated with the student.
Expired/archived flags – No longer active due to expiry or manual archival.
Staff members can click the ‘Create flag’ button to begin adding a new flag for the student.
💡Please note that staff members will only be able to create flags for a student if they have permission to access that student's profile.
When creating a flag, staff members can:
Select the flag type - Choose from the list of flag types created by you as an admin.
Enter a title and description - Provide a short title and additional context. They may also attach documents, such as medical reports, from your local device or cloud storage.
Set an expiry:
Never – Stays active across academic years.
End of the current academic year
Custom date – Select any specific date in the future.
Click ‘Save’ to add the flag.
💡Please note that the flags automatically move from Active to Expired once the expiry date is passed. Expired flags no longer appear next to the student names but remain visible in the profile under the ‘Expired/archived flags’ tab.
Once created, the flag(s) will appear in the ‘Active flags’ tab, and the corresponding icon(s) will immediately start showing next to the student’s name.
Staff members can edit details for an active flag or choose to archive it when it's no longer needed. This moves the flag to the Expired/archived flags tab and removes the icon from the student’s name, while still retaining the flag for reference within the profile. Archived or expired flags can be restored if needed or deleted permanently if no longer required.
💡Archiving disables future visibility of the flag on student lists but ensures the information remains accessible to staff for record-keeping.
Viewing flags
Flag icons appear next to student names across the platform. Hovering over an icon displays the full flag details, including the title, description, and any attachments.
Below is an example of how flags appear on the teacher’s view within a submission page:
Additionally, you’ll see student flags appear in a number of other modules such as Attendance, Progress reports, Portfolio, Announcement, Messaging, etc.
That's all for now. We will continue to innovate and improve to make your Toddle experience better each day!