Microsoft integration on Toddle allows educators and students to seamlessly access and use Microsoft tools across the platform. By connecting your Microsoft account, you unlock the ability to integrate OneDrive and SharePoint for file management, collaborate using shared documents, create new documents, schedule meetings via Microsoft Teams and sync your Toddle calendar with Microsoft Calendar - all without leaving Toddle. Let’s explore how to set up and use these features effectively.

This article will cover:

Start by managing your Microsoft account connection from the Profile section:

1. Navigate to the ‘Profile’ section from the homepage.

2. On the landing page, you can check all accounts connected to your profile. To link your Microsoft account, click ‘Connect’ as highlighted below.

3. You will be redirected to a sign-in page where you can enter your Microsoft account credentials.

4. Sign in with your Microsoft credentials and review the access permissions Toddle requires for your selected account. Click ‘Accept’ to continue.

💡Connecting your Microsoft account is a one-time setup. You won't need to manage these permissions again unless you disconnect your account from Toddle.

Once your Microsoft account is connected, you will be able to access and share all your OneDrive and SharePoint files within Toddle without having to sign in again.

To disconnect your Microsoft account, click ‘Disconnect’ on the same profile page.

After connecting your Microsoft account, you can leverage Microsoft services across multiple workflows on Toddle. Depending on your Microsoft account permissions, you will be able to access the following features:

💡SharePoint access requires signing in with a school or organizational Microsoft account that has SharePoint enabled. Personal Microsoft accounts will only have access to OneDrive features.

While adding resources to assignments, you can create a Microsoft doc, PowerPoint or Excel file directly on Toddle using ‘Create from Microsoft’ or upload files from OneDrive/SharePoint using the ‘Add from OneDrive/SharePoint’ option.

💡This functionality works consistently across Toddle wherever file uploads are supported.

If you only have OneDrive access, you will be able to access all the OneDrive files of your linked account. You can choose any file that you wish to add as a resource.

If you're using a school or business Microsoft account with SharePoint access, you’ll see your recent and pinned SharePoint sites listed under ‘Quick access’ in the file picker. There’s no need to log in separately; these shared drives will appear automatically alongside your personal OneDrive files. From here, you can choose any file that you wish to add as a resource.

When uploading resources from OneDrive/SharePoint, you will have the following options:

Choose the appropriate option from the dropdown and click on the ‘Done’ button. Consequently, the file will be added as a resource.

When creating a class task, you can use Microsoft files as submission templates - either upload them from OneDrive/SharePoint using the ‘Add from OneDrive/SharePoint’ option or create new Docs, PowerPoints, or Excel files directly on Toddle using the ‘Create from Microsoft’ option. Students will be able to use those files to submit their work.

💡The available options to upload will depend on the school’s chosen cloud storage integration (Google Workspace or Microsoft OneDrive/SharePoint) set during onboarding. If no cloud storage option was selected during onboarding, the school will only have the option to upload templates from a local device.

If your Microsoft account is already connected, you will be able to access all the OneDrive/SharePoint files of your linked account. You’ll see both personal files (My files) and shared drives (Quick access) if your organization uses SharePoint. From here, you can choose any file that you wish to add as a submission template.

💡If your Microsoft account is not connected to the Toddle platform, you will be redirected to a sign-in page where you can link your OneDrive/SharePoint account.

Next, a pop-up screen will appear where you can choose to make a separate copy of the attached file for each student or give edit access to all students to the same file. Choose the appropriate option from the dropdown and click on the ‘Done’ button. Based on your selection, Toddle will either create individual copies for each student or share the same file with all students from the ‘Toddle’ folder.

Toddle copies the file to a drive folder named ‘Toddle’ in your connected OneDrive/SharePoint account. It makes no changes to the original document and instead uses the copied document everywhere.

When students are assigned a task with an attached student template from OneDrive/SharePoint, they can directly submit their responses from the by clicking on the ‘Add response’ button.

💡Note that students must be logged in using their school or organizational Microsoft account to access and edit the file.

If the student's Microsoft account hasn't been added to the Toddle platform, they will encounter an error message and won't be able to access the shared template.

If a student accesses a submission template using an account other than their school or organization’s Microsoft account, they may encounter an error based on the school's Microsoft admin center settings.

In such cases, if external sharing is restricted, the file will open in read-only mode.

To resolve these issues, you or a school admin must ensure the following:

Once the correct email is added, the student will be able to access submission templates shared from OneDrive or SharePoint, provided they are logged in with the same Microsoft account linked to their Toddle profile.

They can then open the file and directly add their responses to the shared submission template.

If the student is submitting work directly without using a submission template, they can either upload existing files from their OneDrive accounts using the ‘OneDrive’ option or create new Word, Excel, or PowerPoint files directly.

When uploading work from OneDrive, students will have the following options:

If the file is shared as a link, you will be able to access it only when the access is open for all or the student has shared its access specifically with you. If the student has shared a private file, access to the linked file will be denied at your end.

To review the work of students that is submitted as a OneDrive/SharePoint file, you can simply open it from Toddle in a new tab and annotate it using the Microsoft annotating features like comments and highlights.

These annotations are visible to students in real time, allowing them to address feedback directly and refine their work effectively.

You and your students can create new Microsoft documents, Word, Excel, or PowerPoint, directly within Toddle. Wherever the option to attach files from your connected Drive is available, corresponding options to create new documents also appear, based on your school’s configured cloud storage integration.

💡The available options depend on the cloud service selected during your school’s onboarding. If no integration with Google Workspace or Microsoft OneDrive/SharePoint was selected, only local file uploads will be supported.

For example, when adding a submission template to a class task, you will see options to create a Word document, Excel workbook, or PowerPoint presentation within Toddle.

So, if you choose to create a new Microsoft Word document to use as a submission template, you’ll first be prompted to name your document.

Once the document is created, you’ll be asked to choose how it should be shared with students (a common copy for all students or an individual copy for each student). Make your selection and click ‘Done’.

The document will be added to the task as a linked submission template. Just like other submission templates, you can use the three-dot menu to rename or delete it.

💡 Once a document is created in Drive, it cannot be renamed from within Toddle. You can only rename how the attachment appears on the platform; this will not affect the file name in Drive.

View at the students’ end

Once a submission template is added to a class task, students can access it directly from their portal. The way it appears depends on the sharing option selected by the teacher: either each student gets their own editable copy, or all students collaborate on the same file.

As shown below, students will find the template under the ‘Your response’ section. They can click ‘Add’ to add their response.

In a new tab, they can begin adding their response in the template. If the template is copied for each student, this copy is auto-saved to the student’s shared Drive folder. Students can access this copy from the ‘Shared’ section in their Drive.

After the student submits their response, the copy they worked on will be stored in your(teacher’s) connected Drive. The student’s name is included in the file name.

If a student chooses to create a new document as their response (instead of using a template), they will see options to create Google or Microsoft documents, depending on the integrations enabled by your school.

💡Students can also create new documents using Microsoft tools in other modules, such as when adding posts to the class portfolio or uploading evidence in goals.

The created document will automatically be added to the student’s Drive. Teachers will be able to access this file from Toddle and can annotate or edit it.

Whenever you or your students create a document from Toddle, it’s automatically saved in your connected Microsoft OneDrive. The exact storage location depends on the module or context from which the document is created on Toddle. Let’s walk through the different scenarios:

Documents created outside a class

When you create a document from a module that is not linked to a specific class, for example, an announcement, the file will be saved to the root Toddle folder in your connected Drive.

Documents created inside a class

If you create a document for a portfolio post or teacher resource from within a specific class, it will be saved under that class’s folder:

My Files → Toddle → Classes → Class name (e.g., Year 1 Design) → Documents

When a document is added as a submission template

For submission templates, any new document you create will be saved within a specific class folder

The template is saved under a general Templates folder for that academic year:

My Files → Toddle → Classes (2024–25) → Templates

Once you assign the task, a shortcut to the same template is created inside the assigned task folder:

My Files → Toddle → Classes (2024–25) → Class name (e.g., Year 1 Design) → Task name (e.g., Design of everyday objects)

💡 You’ll notice that Toddle class folders in your Drive are labelled by academic year, such as Classes (2024–25). After the academic year transition in Toddle, newly created classes will appear under a new academic year folder (e.g., Classes (2025–26)). Any new documents created in those classes will be saved accordingly. Documents from earlier years will remain in their original folders and will not be moved automatically.

When students submit a response to your template

Once a student submits their response using the submission template, A copy of the doc (with the student’s name in the filename) will be saved in your Drive here:

My Files → Toddle → Classes (2024–25) → Class name (e.g., Year 1 Design) → Task name (e.g., Design of everyday objects)

When students create their own doc instead

If students decide to create a new Google or Microsoft doc while submitting their response, it gets saved in their own connected Drive:

My Files → Toddle → Classes (2024–25) →Class name(e.g., Year 1 Design)→Task name(e.g., Design of everyday objects)

If your Microsoft account is linked on Toddle, you can schedule video meetings directly using Microsoft Teams. To do this, select the ‘Microsoft Teams’ option under the meeting link section. If your Microsoft account is not yet linked, you will be prompted to sign in and connect your account. Once connected, you can easily use Microsoft Teams to generate the meeting link automatically.

You and your students can automatically sync events from the Toddle calendar to the Microsoft calendar.

Once subscribed, events created on Toddle will automatically reflect in Microsoft Calendar, helping you and your students stay on top of assignments, meetings, and deadlines.

To sync the calendar:

💡Please note that you should be logged in with your Microsoft account on the same web browser to get redirected to the Microsoft calendar.

💡Please note that events from all curriculums and classes you are enrolled in will sync automatically. Toddle calendar events sync approximately every 24 hours. Events created in the Microsoft calendar will not sync back to the Toddle calendar. Only events from the current academic year will be synced.

We hope that you were able to find what you were looking for.

1. Where do documents get stored when a teacher creates a template for the assignment and students use that to submit the work?

→ In the teacher’s OneDrive

2. Who is the owner when a teacher creates a template for the assignment and students use that to submit the work?
→ The teacher who creates the assignment

3. Do assignments get locked?
→ Yes, when a student submits their work, we remove their edit access

4. What if a teacher requests a resubmission and the student needs to resubmit? Then what happens?
→ When the teacher returns the work, edit access is restored for the student

6. When a student leaves the school, who has access?
→ The teacher retains access because they are the owner of the document

8. While creating a class task, if the teacher adds a student template from OneDrive and selects the option “Make a copy for each student”:

9. While creating a class task, if the teacher adds a student template from OneDrive and selects the option “All students can edit this file”:

10. When adding a student template from OneDrive, will any changes made to the original file be reflected in the student template on the platform?
→ When adding a student template from OneDrive, you can either make a copy for each student or give all students edit access to the same file. If you choose the latter, any changes made in the original OneDrive file will reflect in the template on the platform.

11. What happens to Microsoft documents created from Toddle if a user (teacher or student) leaves the school?
→ For schools using Microsoft integration, newly created documents are stored in the educator’s or student’s personal OneDrive and behave like any other file saved there. If a user leaves the school, the documents remain in their OneDrive unless the school’s Microsoft admin takes action to manage or transfer ownership of those files.

12. If a student submits a Microsoft file, will they still have access to change it after submission?
→ If the submission is made as a link, they will have access to change the linked file even after submitting. But if it is added as a file, then they can't change it once submitted.

13. When a teacher shares a Microsoft document as a student template, can students continue to edit it, or is it locked once submitted?
→ No, once a student submits their work using the template, their access is automatically changed from editor to commenter.