Google integration on Toddle allows educators and students to seamlessly access and use Google tools across the platform. By connecting your Google account, you unlock the ability to integrate Google Drive for file management, collaborate using shared documents, create new Google Docs, Sheets, or Slides, schedule meetings via Google Calendar and sync your Toddle calendar with Google Calendar - all without leaving Toddle. Let’s explore how to set up and use these features effectively.

This article will cover:

Start by managing your Google account connection from the Profile section:

1. Navigate to the ‘Profile’ section from the homepage.

2. On the landing page, you can check all accounts connected to your profile. To link your Google account, click ‘Connect’.

3. You will be redirected to the Google sign-in page. Select your Google account or use another account to log in.

4. Review and accept the required access permissions for Toddle. Click ‘Continue’ to complete setup.

💡Connecting your Google account is a one-time setup. You won't need to manage these permissions again unless you disconnect your account from Toddle.

Once connected, you’ll be able to access and share Google Drive files without signing in again. If needed, you can disconnect your Google account at any time from the same profile page.

To disconnect your Google account, click ‘Disconnect’ on the same profile page.

After connecting your Google account, you can leverage Google services across multiple workflows on Toddle. Depending on your Google account permissions, you will be able to access the following features:

While adding resources to assignments, you can create a Google Doc, Slide, or Sheet file directly on Toddle using ‘Create from Google’ or upload files from Google Drive using the ‘Add from Google Drive’ option.

💡This functionality works consistently across Toddle wherever file uploads are supported.

From here, you can choose any file that you wish to add as a resource.

When uploading resources from Google Drive, you will have the following options:

Choose the appropriate option from the dropdown and click on the ‘Done’ button. Consequently, the file will be added as a resource.

When creating a class task, you can use Google files as submission templates- either upload them from Google Drive using the ‘Add from Google Drive’ option or create new Docs, Slides, or Sheets directly on Toddle using the ‘Create from Google’ option. Students will be able to use those files to submit their work.

💡The available options to upload will depend on the school’s chosen cloud storage integration (Google Workspace or Microsoft OneDrive/SharePoint) set during onboarding. If no cloud storage option was selected during onboarding, the school will only have the option to upload templates from a local device.

If your Google account is already connected, you will be able to access all the Google Drive files of your linked account. From here, you can choose any file that you wish to add as a submission template.

💡If your Google account is not connected to the Toddle platform, you will be redirected to a sign-in page where you can link your Google Drive.

Next, a pop-up screen will appear where you can choose to make a separate copy of the attached file for each student or give edit access to all students to the same file. Choose the appropriate option from the dropdown and click on the ‘Done’ button. Based on your selection, Toddle will either create individual copies for each student or share the same file with all students from the ‘Toddle’ folder.

Toddle copies the file to a drive folder named ‘Toddle’ in your connected Google Drive account. It makes no changes to the original document and instead uses the copied document everywhere.

When students are assigned a task with an attached student template from Google Drive, they can directly submit their responses from the Your response section by clicking on the ‘Add’ button.

💡Note that students must be logged in with their Google account to access the file.

If the student's Google account hasn't been added to the Toddle platform, they will encounter an error message and won't be able to access the shared template.

If a student accesses a submission template using an account other than their registered Google account, they may encounter an error based on the school's Google admin center settings. In such cases, if external sharing is restricted, the file will open in read-only mode.

To resolve these issues, you or a school admin must ensure the following:

Once the correct email is added, the student will be able to access submission templates shared from Google Drive, provided they are logged in with the same Google account linked to their Toddle profile.

They can then open the file and directly add their responses to the shared submission template.

If the student is submitting work directly without using a submission template, they can either upload existing files from their Google Drive accounts using the ‘Google Drive’ option or create a new Google Doc, Google Sheet, or Google Slide file directly.

When uploading work from Google Drive, students will have the following options:

If the file is shared as a link, you will be able to access it only when the access is open for all or the student has shared its access specifically with you. If the student has shared a private file, access to the linked file will be denied at your end.

To review the work of students that is submitted as a Google Drive file, you can simply open it from Toddle in a new tab and annotate it using the Google annotating features, like comments and highlights.

These annotations are visible to students in real time, allowing them to address feedback directly and refine their work effectively.

You and your students can create new Google Docs, Sheets, or Slides, directly within Toddle. Wherever the option to attach files from your connected Drive is available, corresponding options to create new documents also appear, based on your school’s configured cloud storage integration.

💡The available options depend on the cloud service selected during your school’s onboarding. If no integration with Google Workspace or Microsoft OneDrive/SharePoint was selected, only local file uploads will be supported.

For example, when adding a submission template to a class task, you will see options such as create a Google doc, Google sheet, or Google slide.

So, if you choose to create a new Google Doc to use as a submission template, you’ll first be prompted to name your document.

Once the document is created, you’ll be asked to choose how it should be shared with students (a common copy for all students or an individual copy for each student). Make your selection and click ‘Done’.

The document will be added to the task as a linked submission template. Just like other submission templates, you can use the three-dot menu to rename or delete it.

💡 Once a document is created in Drive, it cannot be renamed from within Toddle. You can only rename how the attachment appears on the platform; this will not affect the file name in Drive.

View at the students’ end

Once a submission template is added to a class task, students can access it directly from their portal. The way it appears depends on the sharing option selected by the teacher: either each student gets their own editable copy, or all students collaborate on the same file.

As shown below, students will find the template under the ‘Your response’ section. They can click ‘Add’ to add their response.

In the same tab, they can begin adding their response in the template. If the template is copied for each student, this copy is auto-saved to the student’s shared Drive folder. Students can access this copy from the ‘Shared with me’ section in their Drive.

After the student submits their response, the copy they worked on will be stored in your(teacher’s) connected Drive. The student’s name is included in the file name.

If a student chooses to create a new document as their response (instead of using a template), they will see options to create Google or Microsoft documents, depending on the integrations enabled by your school.

💡Students can also create new documents using Google or Microsoft tools in other modules, such as when adding posts to the class portfolio or uploading evidence in goals.

The created document will automatically be added to the student’s Drive. Teachers will be able to access this file from Toddle and can annotate or edit it.

Whenever you or your students create a document from Toddle, it’s automatically saved in your connected Google Drive or Microsoft OneDrive. The exact storage location depends on the module or context from which the document is created on Toddle. Let’s walk through the different scenarios:

Documents created outside a class

When you create a document from a module that is not linked to a specific class, for example, an announcement, the file will be saved to the root Toddle folder in your connected Drive.

Documents created inside a class

If you create a document for a portfolio post or teacher resource from within a specific class, it will be saved under that class’s folder:

My Drive → Toddle → Classes → Class name (e.g., Year 1 Design) → Documents

When a document is added as a submission template

For submission templates, any new document you create will be saved within a specific class folder

The template is saved under a general Templates folder for that academic year:

My Drive → Toddle → Classes (2024–25) → Templates

Once you assign the task, a shortcut to the same template is created inside the assigned task folder:

My Drive → Toddle → Classes (2024–25) → Class name (e.g., Year 1 Design) → Task name (e.g., Design of everyday objects)

💡 You’ll notice that Toddle class folders in your Drive are labelled by academic year, such as Classes (2024–25). After the academic year transition in Toddle, newly created classes will appear under a new academic year folder (e.g., Classes (2025–26)). Any new documents created in those classes will be saved accordingly. Documents from earlier years will remain in their original folders and will not be moved automatically.

When students submit a response to your template

Once a student submits their response using the submission template, A copy of the doc (with the student’s name in the filename) will be saved in your Drive here:

My Drive → Toddle → Classes (2024–25) → Class name (e.g., Year 1 Design) → Task name (e.g., Design of everyday objects)

When students create their own doc instead

If students decide to create a new Google or Microsoft doc while submitting their response, it gets saved in their own connected Drive:

My Drive → Toddle → Classes (2024–25) →Class name(e.g., Year 1 Design)→Task name(e.g., Design of everyday objects)

If your Google account is linked on Toddle, you can schedule video meetings directly using Google Meet. To do this, select the ‘Google Meet’ option under the meeting link section. If your Google account is not yet linked, you will be prompted to sign in and connect your account. Once connected, you can easily use Google Meet to generate the meeting link automatically.

You and your students can automatically sync events from the Toddle calendar to the Google calendar.

Once subscribed, events created on Toddle will automatically reflect in Google Calendar, helping you and your students stay on top of assignments, meetings, and deadlines.

To sync the calendar:

💡Please note that you should be logged in with your Google account on the same web browser to get redirected to the Google calendar.

💡Please note that events from all curriculums and classes you are enrolled in will sync automatically. Toddle calendar events sync approximately every 24 hours. Events created in Google calendar will not sync back to the Toddle calendar. Only events from the current academic year will be synced.

We hope that you were able to find what you were looking for.

1. Where do documents get stored when a teacher creates a template for the assignment and students use that to submit the work?
→ In the teacher’s drive

2. Who is the owner when a teacher creates a template for the assignment and students use that to submit the work?
→ Teacher who creates the assignment

3. Do assignments get locked?
→ Yes, when a student submits their work, we remove edit access

4. What if a teacher requests for resubmission and the student needs to resubmit? Then what happens?
→ When a teacher returns the work, we again give edit access to the student

5. When a student leaves the school, who has access?
→ The teacher has access to that document because the owner is the teacher

6. When a teacher leaves the school, who has access to the resources?
→ The class collaborating teachers

7. While creating a class task, if the teacher adds a student template from Google Drive and selects the option “Make a copy for each student”:

8. While creating a class task, if the teacher adds a student template from Google Drive and selects the option “All students can edit this file”:

9. When adding a student template from Google Drive, will any changes made to the Google Drive file be reflected in the student template on the platform?
→ When adding a student template from Google Drive, you have the option to either make a copy of the attached file for each student or grant edit access to all students for the attached file. If you choose the latter option, any changes you make in the Google Drive file will be reflected in the template.