You can register DP students on the IBIS portal directly through Toddle. The process is simple and saves you time by pulling accurate candidate data and syncing it with IBIS.

This article will cover:

This is the first stage of the IBIS registration process on Toddle. At this stage, gather and verify all required data for candidates. This includes selecting students who need to be registered, reviewing/editing their personal and subject details, and ensuring all warnings are resolved before proceeding to the registration.

To begin:

When you access a particular year group for the first time, you will be prompted to select candidates to be included for registration from that batch. You can:

Once the selection is done, click on the Import button to pull in each student’s personal and subject details from the roster on Toddle. This includes:

Note: Students in the ‘Others’ or ‘Career-related certificate’ categories cannot be registered through Toddle and must be registered directly on IBIS.

Note: An Anticipated student is a DP1 candidate taking a maximum of two SL level DP subjects before their main examination session in DP2. Selecting Anticipated as the registration category tells IBIS that the student is appearing for these subjects early. Once registered, IBIS issues a personal code that will be used again in their final DP session, ensuring both sessions are linked in the IB records.

After importing students data into the IBIS Registration module, you’ll notice three tabs at the top of the screen. These represent the key stages of the IBIS registration workflow in Toddle:

Tip: To update the candidate list at any point, use the ‘Student membership’ option in the bottom-left corner of the screen.

You will begin in the ‘Prepare candidate data’ tab. At the top right, you'll see your school code. If you spot any discrepancies, reach out to your Toddle Buddy to get it resolved.

Additionally, use the three sub-sections in the left panel to ensure candidate information is complete and accurate:

Let’s take a closer look at the Candidate data overview dashboard, where most of your preparation will happen:

Tip: See the full list of warnings, their severity (critical/non-critical), and when are they are flagged.

If you wish to edit specific details of students, simply click on their name in the dashboard to open the side panel on the right. From here, you can use the ‘Edit’ button to:

Note: Any edits made to a student's personal or subject information in the IBIS module manually will remain within the module and won’t sync back to the Toddle roster.

While editing subject information, you may see an Anticipated toggle next to one or more SL subjects for students who are registered under the ‘Anticipated’ category.

Note: This toggle is used to mark a specific SL subject as Anticipated for a student who is appearing for it before their main examination session.

If you wish to bulk edit personal information, use the Candidate information tab. Here, use the drop-down in the pencil icon to either use an on-screen bulk editor or update data for multiple candidates via an .xls upload.

Sync with Toddle roster

If you’ve recently made changes to a student’s personal or subject information in the Toddle roster, you can pull those updates into the IBIS module without requiring to manually update them here.

Select multiple students, open the Bulk action menu, and choose ‘Sync registration details from Toddle roster’ to sync:

You can also perform the same sync for an individual student using the row-level three-dot menu.

Once you’ve reviewed student information, you can approve their details before moving them forward in the registration process. There are two ways to do this:

Select one or more students and choose ‘Request student approval on registration details’ from the bulk actions menu. You can also do this for individual students via the three-dot actions menu present at the individual row level.

This sends students a notification prompting them to review and approve their data from their IBIS registration page on their student profile.

If needed, you can approve details yourself by selecting:

You can also unapprove candidate information or subjects at any time using the same menus.

Once all data is complete, approved, and free of critical warnings, select multiple students and ‘Mark as ready for registration’ in bulk. The same option is also available at the row level for individual students.

Use the Download icon to export candidate information or subject selections in Excel format for offline review.
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Note: The candidate information sheet is in an IBIS-supported .xls format, allowing coordinators to directly upload candidate personal information in bulk on the IBIS portal.

In this stage, you can trigger the actual registration of candidates from Toddle to the IBIS platform. This view helps you re-verify candidate details and track registration progress. Your goal is to move candidates from ‘Draft’ to the ‘Registered’ stage.

All candidates begin in the Draft tab by default. Students will remain here if:

You can edit the required information and mark the student as ready for registration.

Toddle automatically suggests a default exam session based on each student’s year level, registration category, and the current date. You can modify this session if needed.

Once a candidate’s data is complete, approved, and marked ready, they move to the ‘Ready for registration’ tab. Some students may still show non-blocking warnings (e.g., missing subjects), but registration can still proceed.

From here, register candidates in bulk with just one click:

If needed, you can also register students individually using the ‘Register on IBIS’ button at the row level.

Once registration is triggered, students move to the ‘In progress’ tab while Toddle waits for the confirmation from IBIS. It may take up to 24 hours for IBIS to confirm success or failure. You can check back later to review final statuses.

If a candidate’s registration doesn’t go through, they’ll appear in the ‘Failed’ tab. In this tab, you can:

Important points to note:

All students who have been successfully registered, either through Toddle or marked manually, will appear in the ‘Registered’ tab. The registration stage tag clearly shows whether a student was registered via Toddle or updated manually.

You can unmark a student as registered if marked as manually registered via the three dot menu at the row level actions. This only updates their status on Toddle and does not undo their registration on their IBIS portal.

After registration, the student remains in the ‘Registered’ tab, and their registration details, such as personal information and subject selections, can no longer be edited on Toddle through the IBIS module.

Note: Toddle cannot overwrite data on the IBIS portal once registration for a session is complete. Any changes needed post-registration must be done manually on the IBIS portal. Additionally, anticipated students will need to be re-registered for their main exam session when taking other subjects. The same personal code will continue to apply for their registration.

Once a student is successfully registered on the IBIS portal, Toddle automatically fetches their Personal code from IBIS. You’ll find this, along with the Session number and PIN, under the ‘Exam details’ tab.

The personal code stored here will also be included on all IB DP forms exported from Toddle.

You can control the visibility of this information for students using the ‘Hide exam details from students' toggle in the top right corner.

The Personal code is fetched automatically from IBIS once a student is registered. The Session number and PIN need to be entered manually. These can be updated in bulk using the on-screen editor (Bulk edit on Toddle) or using the .xlsx template.

Tip: If a candidate has already been registered on IBIS, ensure their Personal code is entered here before initiating their registration in Toddle.

Note: If a student is registered outside of Toddle, you must manually input all examination details.

Additionally, you can download the complete list of students with their registration and examination information in Excel (.xls) format. Use this export for school records, sharing with families, or for IB forms.

We hope that you were able to find what you were looking for. Explore other articles for more!

While registering students on the IBIS portal, you may encounter different types of warnings. Some of these warnings are critical and must be addressed for a successful IBIS registration, while others are non-blocking warnings, but it's advisable to clear them to ensure a smooth registration.

To help you manage this process efficiently, Toddle surfaces both:

Both types of warnings are explained in the tables below.

We have categorized warnings based on when they are flagged during the registration process:

All pre-registration and post-registration warnings - whether Toddle defined or IBIS-published - are displayed within Toddle to help coordinators identify and resolve issues early.

These are custom warnings created by Toddle, designed to proactively identify common issues that you may face during IBIS registration. We’ve mapped out scenarios and surfaced these in an easily understandable format to reduce errors and ease the registration process for schools.

This is a list of warnings published by the IB.