Toddle provides a centralized place for you to review the academic performance of your students across different grade levels. As a school administrator, you can use the Gradebook card on the admin portal to view academic scores and performance on learning goals for each student. Additionally, you can download this data for offline use. Read this article to learn more!
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This article provides a walkthrough of the Gradebook for the MYP curriculum, though the features remain consistent across all curriculums.
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This article will cover:

To access the gradebook, navigate to the admin portal and click on the ‘Gradebook’ card within the curriculum of your choice.

💡 The Gradebook card is available individually for each curriculum.

After selecting your preferred year group, you will land on the ‘Class view’ tab which displays a list of classes within the selected year group. The ‘Student view’, on the other hand, will show a list of all students in the selected year group. We will discuss these views in detail in the next section.

💡 For the MYP and DP curricula, the classes under ‘Class view’ are grouped based on subject groups.

The 'Class view' tab provides a list of all classes within a year group and the number of students enrolled. Click on a class to access its gradebook, allowing you to effectively review class performance.

Within a specific class gradebook, you can review its students’ ratings on assessments and learning goals.

The ‘Assessments’ tab displays all tasks created in the class for the selected grading period. For each task, you can see the different assessment tools used and the grades awarded. You can even view score aggregations for each assessment category and at the subject level.

Additionally, you will find separate tabs for each learning goal. For instance, the 'Subject standards' tab provides insights into student performance against each subject standard. You can click on any of these ratings to view the evaluation history to track students’ progress over time.

You can export student ratings to a spreadsheet using the download icon highlighted in the above screen. Click the icon and select the grading period for which you want to download data. Next, choose whether to export data from the assessment gradebook, the learning gradebook, or both. Within these gradebooks, you can further specify which data views you wish to include. Additionally, for the learning goal gradebook, you can choose to download either the most recent ratings for learning goals or the complete history.

This is how the downloaded assessment gradebook may look like.

The 'Student view' tab lists all students of the selected grade level. To view students of a specific class within the grade, use the ‘Classes’ filter at the top.

In the ‘Student view’ tab for the DP curriculum, you can also view the IB grade subject totals (SL+HL) for each student across grading periods.

Clicking on a student’s name in the ‘Student view’ tab will take you to detailed insights into their performance, as shown below. Here, you can view their scores across all enrolled subjects and their progress in learning goals. Additionally, use the grading period tabs at the top to review their performance for each specific grading period.
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To explore this view in detail, refer to the progress summary articles for PYP, MYP, and DP.

Within the admin gradebook, you have an option to download students’ performance data in a spreadsheet format. You will receive an email with a link to the compiled data. The link will be valid for 7 days. There are two formats in which gradebook can be downloaded:

Each of these formats are explained in detail in the next sections.

1. Summary report: Upon clicking this option, you will be prompted to choose whether to download data for assessments and/or learning goals. Next, select the grading periods for which you wish to download this data.

Depending on your selection, two spreadsheets are downloaded:

​Assessment scores summary report: This sheet will contain assessment scores of all students grouped by classes for the selected grading period. There will be a separate tab for each grading period.

Learning goals summary report: This sheet will contain ratings on learning goals on the defined evaluation criteria for all students grouped by classes. Only the most recent ratings are included in this sheet. There will be a separate tab for each learning goal.

This is how the downloaded report for assessment scores may look for the MYP curriculum:

This is how the downloaded report for learning goals may look for the MYP curriculum:

2. Gradebook for each class:

When you click on this option, you will be prompted to select specific class(es) and grading period(s) for which you wish to download data. Next, choose the type of data to download: assessment gradebook data, learning goals gradebook data, or both. Within these gradebooks, you can specify the data views to include. For example, in the assessment gradebook, you can select the assessment tools whose ratings you want to download, whether to include IB MYP grades, or just the scores and so on. Similarly, in the learning goals gradebook, you can choose specific learning goals to include and decide whether to download the most recent ratings or the complete history.

Depending on your selection, individual files for each class and grading period will be created. For example, if you select two classes and two grading periods, you will receive four files. Each spreadsheet will contain separate tabs for the selected views, including both assessment scores and learning goals. Here’s an example of what the downloaded spreadsheet may look like for a specific class and grading period:

1. Summary report: Upon clicking this option, you will be prompted to choose whether to download data for assessments and/or learning goals. Next, select the grading periods for which you wish to download this data.

Depending on your selection, two spreadsheets are downloaded:

​Subject-wise summary report: This sheet will contain assessment scores of all students for each subject they are enrolled in. The ratings are displayed and grouped by grading periods.

Learning goals summary report: This sheet will contain ratings on learning goals on the defined evaluation criteria for all students. Only the most recent ratings are included in this sheet. There will be a separate tab for each learning goal.

This is how the downloaded report for subject-wise scores may look for the MYP curriculum:

This is how the downloaded report for learning goals may look for the MYP curriculum:

2. Gradebook for each student:

When you click on this option, you will be prompted to choose whether to download data for specific student(s) or all students. You can also select one or more grading period(s) for which you wish to download data.

A separate sheet is created for each student and grading period. Based on your selected views, each sheet will have separate tabs for the following views:

This is how the ‘Grading period overview’ tab may look like:

This is how the ‘All assessments’ tab may look like:

This is how the learning goal tab may look like:

We hope that you were able to find what you were looking for. Explore other articles for more!