The event creation process in the Toddle calendar has been redesigned to be more flexible and powerful. Now, both administrators and teachers can create all-day or timed events, select participants by grade, class, or custom lists, upload attachments, and set custom reminders.
Read this article to learn about the new event creation experience within the Toddle calendar.
Creating a calendar event
Teachers and admins can create calendar events from:
Curriculum homepage → Calendar module → Tapping on calendar space or the ‘Create’ button → Click ‘Event’
A pop‑up modal will open up, allowing you to input the relevant event details. Click the ‘More options’ icon at the bottom to switch to full‑screen mode.
Filling in the event details
To create an event, fill in the following fields:
Title: Enter a suitable name for the event.
Event type: Choose from event types configured by your school. Admins can create events for all types, while teachers cannot create events under Toddle-defined types - ‘Holidays and vacations’ and ‘School events’.
Date and time:
All‑day event: Select the ‘All day event’ checkbox and choose dates to create an event that spans one or more days. Note: Events under the’Holidays and vacations’ type can only be all-day events.
Timed event: Leave the ‘All day event’ checkbox unticked and specify a start and end time to create timed events.
Location (optional): Enter the event’s location.
Description (optional): Enter the appropriate description for the event.
Attachments (optional): Upload relevant attachments from your local device or cloud storage, or add a link
Adding participants
Next, choose who should be invited to the event. You can invite all members, or only staff, students, or family members.
Then, choose how you want to select participants - by grades, classes, or a custom list - and click the corresponding button below to add them.
By Grades
Available only to admins
Ideal for school-wide events (e.g., assemblies, holidays)
Can select one or more grades across the curricula
By Classes
Available to both admins and teachers
Great for class-specific events (e.g., field trips)
Teachers will only see classes they’re mapped to across the curricula
By Custom List
Available to both admins and teachers
Select individuals (staff, students, and family members) directly or based on their class or grade
Review your selections in the right pane; remove individuals using the ‘–’ button
Use this for focused events like leadership meetings
💡If you select ‘Holidays and vacations’ as the event type, participants can only be selected by grades - selection by classes or custom list is not available. If you later modify an event type to ‘Holidays and vacations’, any participants previously selected by classes and/or custom lists will be removed, and you will need to reselect participants by grades only.
Setting reminders
To ensure participants are notified on time, you can set up to 3 reminders for each event. These reminders can be sent via email, in‑app, and push notifications - individually or in combination. By default, one reminder is set to go out 10 minutes before the event.
You can modify or remove this default reminder and add a new one by clicking the ‘Add reminder’ option. Choose from preset intervals (e.g., 15 or 30 minutes) or set a custom reminder based on minutes, hours, days, or weeks before the event.
💡 Reminders cannot be set more than 28 days prior to the event.
Once you are satisfied with all the details, click ‘Create event’ to invite all participants to the event.
Managing a calendar event
Once an event is created, it will appear in the calendar according to its set duration. An all-day event will continue to show at the top.
Click on the event to view its details. You can adjust the time range by editing the start and end dates, and use the 3-dot menu to duplicate, edit, or delete the event, just like before.
If you delete an event, all participants will automatically receive an email notification, and since there is no preference setting for this, it will be sent to all participants by default. There is no in-app notification for event cancellations. You can also add a custom message, which will be included in the cancellation email.
If an event has been updated, you can choose to include a message that the participants will receive in their email notification.
Participants’ view
The email notification received by participants will now include an option to add the event directly to their personal calendar (such as Google Calendar or Outlook) for easy reference. However, this is a one‑time addition - any edits or updates made to the event in Toddle after it has been added will not automatically sync with their personal calendar.
That's all for now. We will continue to innovate and improve to make your Toddle experience better each day!