Toddle offers an intuitive and flexible workflow for schools to create their timetables. As a school administrator, you can design timetables that cater to the unique needs of each curriculum by setting up custom bell schedules and routines. If you already have timetables created elsewhere, you can seamlessly import them into Toddle using spreadsheet or aSc timetable formats. Read this article to learn more about configuring timetables on Toddle.

This article will guide you through:

First things first, timetables are configured individually for each curriculum. Therefore, in the admin portal, you will find a separate ‘Timetable’ card under each curriculum of your school. To get started, simply click on the Timetable card under the curriculum of your choice.

💡While this article covers the timetable configuration for the IB MYP curriculum, the process remains consistent for all curriculums.

Upon entering, you will land on the 'Checklist' page, which presents the four necessary steps for timetable configuration: defining your school's operational days, periods, bell schedules, and routines. You can proceed through each step directly from this page or navigate using the left pane. Let’s understand each of these steps further in the article.

The first step in timetable configuration is to set up your school's operational days. Note that this setting is done at the school level. Therefore, the timezone and operational days specified here will apply to all curriculums in your school.

Next, create periods for your chosen curriculum by specifying a name, abbreviation, and type for each. There are two types of periods you can create:

Create additional periods using the ‘Add period’ button, as highlighted below.

You can edit or delete a period at any time by clicking on the three dots menu next to it. Note that while you can edit the name and abbreviation of a period at a later stage, deleting it will result in a loss of attendance information, if any, related to that period.

💡The period type cannot be modified once it has been created.

Once you have defined periods for your curriculum, it’s time to use them to create bell schedules. They essentially shape your school's daily routine, determining the start and end times of periods, as well as the number of periods per day. You can create multiple bell schedules for each curriculum and assign them to specific days in a week.

Create a bell schedule using the ‘Add bell schedule’ button, as highlighted below. Begin by naming your bell schedule template and selecting one or more periods through the ‘Add period’ option. Then, specify the start and end times for each period.

Once you have completed your bell schedule, click 'Save'.

Similarly, you can create additional bell schedules to meet your curriculum’s needs. Moreover, use the three-dot menu to edit, duplicate, or delete a bell schedule. Please note that deleting a bell schedule will result in the loss of all schedules and attendance information related to the days mapped to it. Alternatively, you can replace a bell schedule with another one, in which case, the attendance and schedule of the common periods will be retained.

Once you have defined bell schedules, map them to specific days of the week to create routines. They help in creating a timetable grid for your classes. You can create multiple routines within a curriculum and map them to specific grades. Click ‘Add a routine’ to create a new one.

Under the ‘General information’ tab, provide the name, applicable grades, days of the cycle, and validity period of the routine. If you want to create multiple routines for a specific grade, make sure that their time periods do not overlap. Moreover, the number of days of the cycle cannot be altered once you proceed to the ‘Mapping’ section.

You can define two types of cycles in a routine:

This is the default cycle tagged to a new routine you create. Depending on the operational days set by you in step 1 of the Timetable configuration, the number of days and names of the weekdays are defined for your routine.

For instance, if you have set up ‘Mon’, ‘Tue’, ‘Wed’, ‘Thu’, and ‘Fri’ as your school’s operational days, you will see a 5-day cycle with the weekday names as shown below. However, if you prefer to customize their names, click on the pencil icon, as highlighted below.

Please note that if you choose to give custom names to your cycle days, your cycle will become a rotational days cycle and will not remain an operational days cycle.

This cycle follows a flexible schedule that rotates through a set number of days. You can define the number of days for your cycle and the names for each day in the cycle. To customize the names, click on the pencil icon, as highlighted below.

You can then set names and abbreviations for the days accordingly.

The next step is to map your routine days to bell schedules, under the ‘Mapping’ tab. In the case of the operational day cycle, you will find all the weekdays listed under the Days column. All you need to do is to map these weekdays to bell schedules that were created in Step 3. You can map one bell schedule to more than one weekday in your routine. Once done, hit ‘Save’.

In case your routine follows a rotational days cycle, you need to define the day pattern and map bell schedules to the days in your routine.

You can define the day pattern in two ways:

Under this option, use the pencil icon to arrange the order of days as they should appear in the timetable and select the start day of the cycle.

Additionally, you can choose to count holidays as cycle days as well. By default, this option is unchecked, which means that the day of the holiday will be shifted to the next working day in the cycle. However, if checked, the schedule falling on a holiday will be skipped within the cycle.

For instance, if your day pattern is ‘Day 1’, ‘Day 2’, ‘Day 3’, ‘Day 1’, ‘Day 2’, ‘Day 3’, ‘Day 1’....and a holiday falls on first Day 2, then

If you choose to define your day pattern dependent on weekdays, you will need to create a relationship between the weekdays and the days of your cycle. You can create two types of relationships:

Is equal to: selected weekday(s) will be mapped to a selected rotation day

Cycles between: selected rotation days will cycle on selected weekday(s)

You can combine both types of day relations throughout the week, as highlighted below.

Lastly, map the bell schedules you had defined earlier with the days of your cycle or weekdays, as highlighted below. The sequence of these mappings determines their priority.

Once you have finalized your routine, click ‘Save’.

Likewise, create a routine for all grades of your curriculum, as shown below.

Once the routine is created, you can view it under the ‘Schedule calendar’ section. If there are multiple routines created for a curriculum you will see all of them here. To modify the bell schedule for a specific date, select the preferred date and click ‘Modify routine’, as highlighted below.

After defining the periods, bell schedules, and routines, you can start creating timetables for individual classes and view consolidated timetables for teachers and students.

Under the ‘Class timetable’ section, define the timetable for each class in your curriculum based on the framework of bell schedules and routines created.

Select your preferred class from the dropdown, and click ‘Edit’ to configure the timetable for it.

On the landing page, you will see custom days/weekdays and the periods for each day, based on the routine configuration done for the grade of the selected class. From this page, enable the applicable period(s) for the selected class, and provide the teacher’s name and location. Once done, click ‘Save’.

💡You can only add teachers that are mapped to the selected class on Toddle

Before saving the timetable, you will be asked to specify the validity period of the timetable.

Once uploaded, you will be able to see the class(es) displayed within the timetable grid. Similarly, you can add the timetable for all other classes in your curriculum.

Teachers and students will start seeing the timetable for their classes in their portal with immediate effect. Moreover, teachers will be able to edit the timetable at their end for their classes.

Alternatively, read these articles to learn how to upload timetables using a spreadsheet and aSc timetables.

This section provides a consolidated view of each student's timetable. Choose a student from the dropdown menu to display their schedule in a grid format.

Additionally, you can download the timetable as a PDF file by clicking on the arrow icon on the right, as highlighted below.

This section provides a consolidated view of each teacher’s timetable. Choose a teacher from the dropdown menu to display their schedule in a grid format.

The periods configured here will be visible to teachers within their classes under Class settings>Timetable configuration. Individual teachers can use this configuration to claim the periods they have classes in and edit the period timings based on their class schedule. Refer to this article to learn more about this feature.

With this overview, you are ready to efficiently manage and customize timetables on Toddle. We hope that you were able to find what you were looking for. Explore other articles for more!